Choosing the right project management tracker isn’t as straightforward as it might seem.
With hundreds of software for project management tools available, each boasting various features and price points, the decision can feel overwhelming. Plus, remember that this is a long-term commitment. Once you select a tool, switching to another can be quite the hassle—think about data migration and retraining your team.
However fret not, we surveyed over a hundred project managers to find out what their key considerations are. In this article, we've compiled five essential factors for project managers and agile teams to consider when making a purchasing decision.
1. Understand your organization's project management system and needs
Before you even start looking at all the different project management apps, it’s important to pause and assess your team’s needs. Are you managing large-scale projects that span multiple departments, or are you focused on smaller, individual tasks? Understanding your team's requirements will help you find the best project tracking software for project management.
For example, if you intend to enhance tracking projects simultaneously, a tracker system might be ideal. On the other hand, if improving collaboration is your goal, an app with built-in communication tools could be the way to go.
Tools like Asana are good for heavy complex tasks, while others like Trello - with it's visual Kanban style tracking system fits simpler more straightforward projects. Then there are special project management apps like Happy5 that are a hybrid - combining the best of both worlds.
2. Find a project management tracker that integrates with your existing software
Nobody enjoys the hassle of juggling multiple platforms. The correct project management tracker should integrate smoothly with the software you already use.
If it can connect to your existing CRMs, calendar apps, email, or messaging platforms, it will simplify your workflow and keep all essential information in one place. This way, you can save time and avoid the frustration of constantly switching between different apps.
Since team projects (and its tasks) are really the "output" of the employees and teams, a key software to be tied to is a goal management software. This allows managers can easily see if the project's "output" is aligned with the strategic "outcomes" that the company hopes for.
Also read: 5 common OKR mistakes every organization should avoid
3. Go with one that has a user-friendly interface
The easier the project management tracker is to use, the happier your team will be to embrace it. It should be intuitive, featuring a straightforward layout that makes assigning tasks, tracking deadlines, and viewing progress a breeze.
If the software demands a lot of training or has a complicated interface, it can create a steep learning curve that hampers productivity.
Choose a project management task tracker that prioritise user experience, allowing everyone on the team to jump right in without needing to constantly consult a manual. The right tool should feel like a seamless extension of your workflow, not a hurdle.
4. Mind the security and privacy credibility of the software
Privacy and security are non-negotiable in today’s digital world. Your chosen tools for project management must come with robust security features. Make sure that the project management app prioritises your data's privacy, whether through encryption protocols or access controls.
A secure project management software doesn’t just safeguard your information; it also gives your team peace of mind, allowing them to concentrate on their work without the constant worry of data breaches.
Most importantly, make sure the project management software tool you are considering is ISO certified. ISO certified companies go through a rigorous evaluation process that ensures data and sensitive information is safeguarded with enhanced security measures within a comprehensive security framework.
5. Ask yourself... how customizable is the project management app?
Each team has its own dynamics, workflows, and priorities, meaning what works for one team may not necessarily work for another. This is why relying on a one-size-fits-all approach often leads to inefficiencies and frustrations.
Flexibility in project management tools is crucial because it allows teams to mold the software to fit their unique needs, processes, and working styles. The ability to customize the tool ensures that it remains a valuable asset rather than a limiting factor.
As projects evolve, so do the requirements for managing them. A good project management tool must be able to adapt seamlessly to changes in your plan. This could involve something as simple as tweaking task categories to better organize workload or as complex as redesigning workflows, modifying access permissions, or adjusting the frequency and type of notifications.
Finally, the ability to create custom dashboards tailored to specific roles or project phases ensures that each team member gets the insights and information they need without being overwhelmed by irrelevant details. This kind of personalization helps enhance productivity and ensures smoother project execution.
Final thoughts...
Choosing the most appropriate project management app for your team is a big decision. The right choice can transform how your team collaborates, boosting productivity and efficiency across the board.
If you're ready to take your project management system to the next level, discover how Happy5 can help you execute your strategy and drive growth with our popular employee performance management software.
Visit Happy5 today to learn more and schedule a demo to see how Happy5 can level up your organization!
